Conditions for exhibitors - Gamefair Belgium

GENERAL TERMS AND CONDITIONS GAMEFAIR BELGIUM – EXHIBITORS

ARTICLE 1. Applicability

These general terms and conditions apply to all agreements between Gamefair Belgium and exhibitors participating in the event.

ARTICLE 2. Changes and Cancellation by Organization

The organization reserves the right to change the exhibition dates and/or opening hours or to cancel the exhibition due to force majeure or other extraordinary circumstances.
In case of cancellation, the participation fees already paid will be refunded, minus the costs incurred. There is no right to further compensation.

ARTICLE 3. Registration and Participation

The organization reserves the right to refuse registrations without giving reasons.
A registration is binding and cannot be withdrawn unilaterally by the exhibitor.

ARTICLE 4. Stand space and layout

The organization determines the location and dimensions of the stand space. The allocation is binding.
Exchanging, subletting or transferring stand space is not permitted without written permission from the organisation.

ARTICLE 5. Payment terms

Upon registration, 25% of the total rental amount will be invoiced, to be paid within 14 days.
The remaining amount must be paid no later than 2 months before the event.
Registrations within 2 months prior to the event will be invoiced in full and immediately due.
In case of late payment, the organization may refuse access to the fair without refund.
Overdue payments will be increased by 1% interest per month and any collection costs will be borne by the exhibitor.

ARTICLE 6. Liability

Exhibitors are fully liable for any damage caused to persons, property or the organization through their actions or negligence.
The organization is not liable for damage, loss or theft of property of the exhibitor.
Exhibitors are required to take out liability insurance that covers damage caused by themselves, their staff or their materials.
The exhibitor indemnifies the organization against all claims for damages from third parties as a result of participation in the event.

ARTICLE 7. Insurance

All goods and personal belongings of the exhibitor are and remain at the exhibitor’s own risk.
The exhibitor is obliged to take out insurance against damage, loss and theft of own materials and goods.

ARTICLE 8. Safety and Regulations

Exhibitors must comply with all safety regulations and instructions of the organization and competent authorities.
Stand design may not pose a danger to visitors, other stand holders or the location.
The exhibitor indemnifies the organization against claims for damages resulting from non-compliance with safety regulations.

ARTICLE 9. Construction and Dismantling

Construction and dismantling must take place within the specified time limits.
Exhibitors are responsible for tidying up and leaving their stand space clean.
In the event of late evacuation, any clean-up and storage costs will be recovered from the exhibitor.

ARTICLE 10. Advertising and Promotion

Advertising outside of your own stand space is not permitted without prior written permission from the organization.
Annoying advertising, loud music or disruptive promotional activities are not permitted.

ARTICLE 11. Exclusivity

ARTICLE 12. Force Majeure

The organization is not liable for the total or partial cancellation of the event as a result of force majeure, including, but not limited to, extreme weather conditions, pandemics, government measures or other unforeseen circumstances.

ARTICLE 13. General

By signing the registration form, the exhibitor agrees to these conditions and undertakes to comply with them.
The organization reserves the right to remove exhibitors who violate these conditions from the event without refund.

By participating in Gamefair Belgium, the exhibitor declares that he/she has taken note of and agrees to these conditions.